Night-time office refurbishment or what we call, ‘out-of-hours CHURN’ is refurbishment of occupied office space over night, at the weekend or on a Bank Holiday, when the office is not being used.
Businesses need to reorganise their office for many different reasons. Some are moving the organisation to a new site, some need to restructure their office or have just renewed the lease and want to make the working environment more efficient and professional looking, for staff and customers. One thing that nearly all Customers require though is ‘minimal disruption’ to their business and their staff.
With the current trend for saturated office space with smaller workstations and better space utilisation, following the introduction of flat screens and smarter ways of working, hot desking, hoteling etc, decanting staff and desks to another place during the move is a thing of the past which, in turn makes your typical churn project a more involved process. It requires a safe set of hands to deliver it properly and ensure everything is in place to be operational first thing Monday when the staff return. Factor in the requirement to relocate IT, add power, data and patch the cabinet then things get even tougher to achieve without staff downtime. Add any form of construction to the mix and now you’re starting to see risk to the business.
Organising a night-time office refurbishment project is difficult and usually extremely frustrating, even for the most experienced professional – relying on a variety of sub contractors to work either alongside each other or sequentially to deliver a project in a condensed time scale with little scope for error or delay. However there is another way to achieve this, by using a dedicated specialist contractor, who is used to working under pressure to deliver rapid churn in occupied offices – ‘out of hours’.
A successful night-time office refurbishment solution always depends on a perfect combination of planning, manpower and resources. Typically the process starts long before the period of carrying out the works, be it overnight, mid week or at the weekend. Behind the scenes during and lead-up to the refit or move, a Facility Manager or project co-ordinator is needed to plan every last detail of the work to be carried out. This would normally range from I.T. disconnect/re-connect to furniture disposal/installation or re-configuration of existing desks, supplying of move crates, drawings, labels and spreadsheets. If construction is required or a rolling re-fit, then internal products such as carpeting, partitioning and infrastructure services are added to the mix, all the time building a cross section of requirement that represents the physical delivery required.
Once this has been identified and site and access parameters considered, it is possible to start looking at what can physically be delivered during a closure period. As an example, typically in city centre locations with reasonable access it is possible to relocate/refit between 50 and 160 desk positions dependant on the complexity of the requirement. An environment requiring demolition, new carpet, decoration, new furniture, modifications/additions to power and data would be nearer the 50-person delivery over a typical weekend. Environments requiring a churn of personnel, I.T. and storage would be nearer a 160-person delivery, sometimes higher.