office churn specialists
Avoid staff down-time: Move or re-fit your office at the weekend!
Out-of-hours office churn is the term that we use for moving, refitting and redecorating occupied office environments at a time when they are not being used, usually at night or over the weekend.
Organising this sort of task is difficult and usually extremely frustrating, even for the most experienced Facilities Manager or Property Professionals. Space-pod works with Companies mainly in London and the south of the UK to redesign, refit, re-decorate and move office staff, usually between 20 and 100 staff at a time and, with the right planning this can normally be actioned by our teams over a single weekend.
Successful out of hours churn depends on a perfect combination of planning, manpower and resources. Specialist contractors, like Space-pod, can deliver rapid change in your occupied space. Typically the process starts long before the period of carrying out the works, be it overnight, mid week or at the weekend. Behind the scenes during and lead-up to the refit or move your contractor will work with the Facility Manager or project team to plan every last detail of the work to be carried out. This would normally range from I.T. disconnect/re-connect to furniture disposal/installation or re-configuration of existing, supplying of move crates, drawings, labels and spreadsheets. If construction is required or a rolling re-fit, then internal products such as carpeting, partitioning and infrastructure services are added to the mix, all the time building a cross section of requirement that represents the physical delivery required.
Once this has been identified and site and access parameters considered it is possible to start looking at what can physically be delivered during a closure period. As an example typically in city centre locations with reasonable access it is possible to relocate/refit between 50 and 160 desk positions dependant on the complexity of the requirement. An environment requiring demolition, new carpet, decoration, new furniture, modifications/additions to power and data would be nearer the 50-person delivery over a typical weekend. Environments requiring a churn of personnel, I.T. and storage would be nearer a 160-person delivery, sometimes higher.
how we do it
First, we plan everything to the finest detail using project planning tools, including spreadsheets, drawings and schedules of exactly what we need to do and where we need to do it. Then, to carry out the whole process to the letter, our highly experienced office churn team would swing into action at 5pm on the Friday.
Our teams are multi-skilled, so there’s never any waiting around for a particular tradesman. We work in carefully co-ordinated shifts around the clock to continually keep the project moving forward. We take care of everything including IT de-commissioning and re-commissioning, decorating, waste recycling and disposal, plus all those crucial housekeeping items that are easily overlooked.
To ensure it all goes like clockwork, we have our own vehicles and warehousing support.
By first thing on Monday we’re done and dusted, so that you and your colleagues can arrive at 9am and start work straight away in your new workspace.
Now here’s the win for busy Property Professional’s
If you find a good contractor with the right design ethos, they can often design an implementation plan that doesn’t require swing space and will often deliver the whole project with each person only moving once, to their final positions. Just imagine the cost reduction in avoiding temporary moves, and the user experience of no temporary decant for your personnel. Be careful here though because not all sub-contractors have the expertise to deliver this, its well worth asking the question when selecting your contractor and asking to speak to previous client’s to see how they deliver.
So if you need to move or re-fit your office space but can't afford to lose any staff productivity during the work - contact space-pod today.
Download our out of hours office churn brochure (623kb)
